Washington County Consolidated Communications Agency
Excellence in Emergency Communications

WCCCA Employment

Employment Opportunities

Chief Financial Officer



Job Announcement


Posted: Wednesday, July 3, 2019


Closing Date: Sunday, August 4, 2019 at 11:59 PM


Salary Range: $8581/month - $10,433/month ($102,972/year - $125,196/year)


About The Agency

Washington County Consolidated Communications Agency- WCCCA has proudly provided all Public Safety Communications for Washington County, Oregon since 1985. Today, we manage a progressive emergency communications facility that is staffed by a highly qualified and dedicated work force. "Excellence in Emergency Communications" is our motto and our way of doing business and serving our citizens.

WCCCA was established to provide 9-1-1 service and public safety communications for police, fire, and emergency medical service for the participating jurisdictions and for other governments under contract. That means that if you live in any part of Washington County, including the cities of Banks, Beaverton, Cornelius, Durham, Forest Grove, Gaston, Hillsboro, King City, North Plains, Sherwood, Tigard, or Tualatin, and you call 9-1-1, WCCCA will answer your phone call. WCCCA dispatches all calls for police, fire, or medical assistance to the citizens of these cities and the unincorporated areas in Washington County, Oregon. WCCCA also handles fire and medical calls for the portions of Clackamas County that are in TVF&R’s service area, which includes the cities of West Linn and Wilsonville and also handles fire and medical calls in Newberg and Dundee.

WCCCA is run by a dedicated staff of over 90 employees. For more information about us, please visit our website: www.wccca.com.

Agency Budget

The Agency is a partnership formed by an intergovernmental agreement under State of Oregon law, and as such, it is a unique government: WCCCA levies no property taxes; charges no fees to members of the public (except small amounts for reproducing 9-1-1 calls and related information) and issues no debt.

The Agency has a total budget for fiscal year 2019-2020 of $39.8 million, and a General Fund budget of $19.8 million. The Agency’s adopted staffing level is 98.52 FTE.

About this Position

The CFO position is responsible to manage, direct, and coordinate the activities of the financial and administrative services of the Agency including creating and managing the budget, accounting, payroll, accounts payable and receivable, purchasing, contract administration, contract performance (labor and external), data processing, grant management, and associated records management.

In addition, this position performs a variety of technical tasks relative to assigned work areas of responsibility, which may include: Executive Board meetings preparation and presentation; financial reporting and forecasting, treasury management, financial analysis, management of accounting, budgeting, internal audits and other financial functions; and provides highly complex staff assistance to the Director. This position is part of the Agency’s management team.

EXAMPLES OF DUTIES, but not limited to

  • Oversee the management and oversight of financial services of the Agency, including the administration of accounts receivable, 911 tax remittances from the State of Oregon, revenue collection, banking needs and purchasing.
  • Manage treasury and investment services for the Agency. Manage and provide oversight to treasury management policies; manage investments and monitor Agency cash flow.
  • Develop annual budget within Director's guidelines for review and approval by the Board; assist/recommend sufficient and economical appropriations through analysis of history, projections of future Agency needs and knowledge of Agency operations; produce budget document to meet GFOA award standards.
  • Prepare the Agency’s Comprehensive Annual Financial Report, including implementation of new Governmental Accounting Standards Board (GASB) standards, compilation and verification of all financial data, preparation of closing entries, footnotes and supporting schedules sufficient for publication and submission for award under the GFOA Certificate of Achievement for Excellence in Financial Reporting Program.
  • Develop and report on the Agency’s annual Cost Allocation Plan for approval by the Boards and to be used in calculating member fees and contractual costs.
  • Lead and direct assigned staff; provide professional assistance, training and professional development, coordinate workloads and evaluate performance.
  • Establish and maintain excellent working relationships with employees, management and with user agencies and partners.
  • Prepare agenda materials for Board and Budget Committee meetings, including research and management analysis. Attend and participate as appropriate in Board and Budget Committee meetings, providing assistance or presenting items as needed. Attend and actively participate in Executive Team meetings and conduct regular staff meetings with the Finance/Admin Team.
  • Analyze and reconcile the General Ledger; make adjustments and report results as based on standard accounting principles; review all budgetary accounts based on standard accounting principles. Review and approve or prepare journal entries, invoices coded for payment and billings to customers; maintain accuracy of General Ledger, perform reconciliations.
  • Oversee the production of payroll and assist in resolving problems with hours, FLSA, payroll system and collective bargaining issues. Manage W-2 compliance, non-taxable benefit issues and 1099s submissions to comply with IRS regulations.
  • Ensure proper reporting of assets and depreciation for annual financial reporting. Design, implement and train staff on fixed assets and inventory control of small assets processes/procedures.
  • Review and implement changes in procedures, and train staff in internal controls over accounting transactions and assets. Stay apprised of changes in standards and implement new Governmental Accounting Standards Board (GASB) pronouncements.
  • Develop accounting and inventory systems assist Agency in the evaluation of insurance needs; financial and accounting records management, and prepare special financial reports as requested.
  • Manage the annual external audit process by Certified Public Accountants, perform variance analysis, provide information regarding applicable policies and procedures, and provide all pertinent reports and audit work papers. As required, resolve all accounting, internal control and financial reporting issues.
  • Monitor expenditures and revenues of Agency to ensure conformance with adopted budget and Oregon Budget Law. As required, advise Director of necessary budget adjustments and prepare report(s) for the Board. File necessary reports with all regulatory agencies (County, GFOA, Secretary of State) to comply with applicable State and Local law.
  • Manage procurement policies and procedures; oversee all purchasing and contract administration activities, manage compliance of all applicable purchasing rules, processes and procedures by Agency personnel. Approve financial expenditures authorized by Department Managers to ensure budget and financial accountability.
  • Consult with the Agency management regarding policy matters related to fiscal, budget, payroll, personnel costs and purchasing. Review monthly financial detail reports and budget report with Director.
  • Manage fiscal accountability, department personnel, office services, and general administrative activities of the Agency's Administrative and Finance Division.
  • Assess and recommend the appointment of personnel to the Administrative and Finance Division; provide or coordinate staff training; work with division employees to ensure department and Agency goals are met; address any performance related issues in accordance with Agency directives and practices.
  • Ensure the Agency Safety Program and related goals are aligned and implemented within the Administrative and Finance Division.
  • Apply experience and existing skills through learning and understanding the Agency culture and function of the various departments and divisions within; continued commitment to understanding roles and functions of the various department and division managers and how they work together.
  • Engage in Finance, Accounting, Payroll, and other related professional organizations, trainings, and meetings to enhance or revise Administrative and Finance Divisions functions, services and processes.
  • Perform other duties as assigned.

  • KNOWLEDGE, SKILLS AND ABILITIES

  • Thorough knowledge of Oregon local budget laws and requirements; state and federal laws regulating treasury, cash, and banking management; contract and procurement law; the principles and procedures of financial record keeping and reporting; internal controls and auditing procedures; public sector accounting, and regulations affecting financial operations; principles and practices of budget administration and control; knowledge of public administration, contract management and organizational management, and the principles and practices of supervision; effective English grammar and usage of word processing and spreadsheet software applications.
  • Ability to organize, plan, and implement a comprehensive financial operations program; prepare and evaluate a wide variety of financial reports and studies; analyze and/or create accounting solutions using automation techniques; establish and maintain fiscal records; apply legal concepts to accounting functions; communicate financial concepts to other personnel; supervise administrative and finance personnel; evaluate, formulate, and implement administrative policies and procedures; ability to communicate effectively with all levels of the organization, the public and other agencies; ability to coordinate and monitor a variety of functional areas simultaneously.
  • Demonstrated ability to build positive and successful relationships with direct reports, peers, co-workers, board members, partners and the public.

  • QUALIFICATIONS, EXPERIENCE AND TRAINING

  • Bachelor’s Degree in Finance, Accounting, or closely related field; and
  • Considerable experience in public accounting, Oregon municipal finance/accounting, government finance, payroll and;
  • Experience in supervision and/or management of employees; or
  • Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the essential functions.

  • Preferred Qualifications

  • Certified Public Accountant; and/or
  • Master’s Degree in closely related field


  • COMPENSATION AND BENEFITS

  • The salary range is $8581/month - $10,433/month ($102,972/year - $125,196/year) based on qualifications and experience. Position also enjoys a full generous benefits package, including generous time off.

  • THE APPLICATION PROCESS

    Position Closes: The position will close on Sunday, August 4, 2019 at 11:59 PM. Application materials received after 11:59 PM will NOT be considered.

    To be considered for this opportunity, please submit:

  • 1) WCCCA employment application
  • 2) Cover letter
  • 3) Comprehensive resume

  • Application materials can be submitted by email or regular mail:
    jkilcoin@wccca.com
    or
    WCCCA
    Attn: Jennifer Kilcoin
    17911 NW Evergreen Pkwy
    Beaverton, OR 97006

    Click here for the Job Announcement.

    Click here for a full Job Description.

    Click here for the Job Application.

    Veterans Preference

    If you have been discharged, or are a disabled veteran, you may qualify for veteran’s preference points. If you feel that you qualify as a veteran, please submit a copy of your DD214 to qualify for veteran’s preference points. If you feel that you qualify as a disabled veteran, please submit a copy of your DD214 along with a Veteran’s Administration letter stating your disability to qualify for additional veteran’s preference points.

    Veteran’s preference points cannot be honored without supporting documentation. You must submit the required veteran’s preference documentation with your application.

    Disabilities

    Applicants with a disability may request reasonable accommodations, through contacting Jennifer Kilcoin, in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying.

    For questions, contact: Jennifer Kilcoin at 503-690-4911 x206/jkilcoin@wccca.com